Walsall Children's Services Procedures Manual: Contents

September 2018

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This contents list is sub divided into the following sections, each Section contains relevant Chapters/Procedures: (Click on the title to jump to the Section you require):

  1. Welcome, Values and Principles
  2. Referral, Assessment and Family Support
  3. Looked After and Adoption Services
  4. All Children
  5. Children in Specific Circumstances
  6. Youth Offending
  7. Guidance, Protocols and Partner Agency Procedures
  8. Appendices

1. Welcome, Values and Principles

1.1 Children's Services Values and Principles  
1.2 Social Worker Rights and Responsibilities  
1.3 Supervision Guidance  
1.4 Management Decision Records Guidance  
1.5 Case Recording  
1.6 Data Protection and Records Management  
1.7 Practice Standards for Child Protection Conference Chairs and Independent Reviewing Officers  
1.8 Co-Working Protocol  
1.9 Electronic Recording of Meetings and Conversations Updated

2. Referral, Assessment and Family Support


Referral, Assessment and Planning

2.1.1 Thresholds Guidance
(West Midlands Safeguarding Children Procedures)
2.1.2 Guidance on Parental Responsibility  
2.1.3 Contacts and Referrals  
2.1.4 Guidance Notes for Compiling Chronologies  
2.1.5 Young Carers  
2.1.6 Section 47 Enquiries  
2.1.7 Assessment Updated
2.1.8 Disclosure Protocol for Investigating Child Abuse Cases  
2.1.9 Use of Written Agreements by Social Care Staff  
2.1.10 Guidance to Statutory Visits  
2.1.11 Social Work Visits to Children Subject to a Child Protection Plan  
2.1.12 Social Work Visits and Reviews in Respect of Children Subject to a Child in Need Plan  
2.1.13 Step Up Step Down Practice Guidance
(West Midlands Safeguarding Children Procedures)
2.1.14 Procedure for Managing Unallocated Cases within Walsall Safeguarding and Family Support Service  
2.1.15 Case Transfer Protocol Between the Initial Response Service, Safeguarding and Family Support Services and Looked After Children’s Services  
2.1.16 Principles of Good Practice for Safeguarding Children with Disabilities  
2.1.17 Unaccompanied Migrant Children and Child Victims of Trafficking and Modern Slavery Updated
2.1.18 Payments Made Under Section 17  
2.1.19 Radicalisation and Extremism - Guidance for Social Work Staff  



Court Proceedings

2.2.1 Care and Supervision Proceedings and the Public Law Outline Updated
2.2.2 Legal Planning Meetings  
2.2.3 Pre-Proceedings Meetings  

3. Looked After and Adoption Services


Looked After Children: General

3.1.1 Decision to Look After a Child  
  See also: Permanence Overarching Strategy  
3.1.2 Permanence Policy and Procedure  
3.1.3 Social Worker Visits to Looked After Children Updated
3.1.4 Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters  
3.1.5 Relinquished Babies Guidance  
3.1.6 Contact Guidance  
3.1.7 Policy on Smoking for Foster Carers, Adopters, Children and Young People in Care  
3.1.8 Case Records for Looked After Children  
3.1.9 Looked After Children and Young People in Contact with Youth Justice Services  
3.1.10 Remands to Local Authority Accommodation or to Youth Detention Accommodation  



Placements of Looked After Children

3.2.1 Placements in Looked After Services (Children's Homes, Foster Care and Commissioned Placements)  
  See also: West Midlands Region - Core Standards in Placements for the Management of Young Runaways  
  and On the Safe Side: Principles for the Safe Accommodation of Child Victims of Trafficking: EPACT 2011  
3.2.2 Placement with Parents Updated
3.2.3 Placements with Connected Persons  
3.2.4 Out of Area Placements  
3.2.5 Placements outside England and Wales  
3.2.6 Placements in Secure Accommodation  
3.2.7 The Sufficiency Duty in relation to Accommodation for Looked After Children  
3.2.8 Ceasing to Look After a Child  



Meetings and Reviews

3.3.1 Placement Planning Meetings  
3.3.2 Looked After Reviews  
  See also: Independent Reviewing Officers Guidance  
3.3.3 Secure Accommodation (Criteria Reviews)  



Keeping Looked After Children Safe

3.4.1 Risk Assessment Process for Young People Aged 16 Plus  
3.4.2 Contacting the Police  
3.4.3 Countering Bullying  
3.4.4 Sanctions  
3.4.5 Searching Children and their Belongings  
3.4.6 Children and Young People Missing from Home or Care - Guidance for Social Work Staff  
3.4.7 West Midlands Region - Core Standards in Placements for the Management of Young Runaways  
  See also: Protocol for Children and Young People Missing from Home and Care
(West Midlands Safeguarding Children Procedures)
3.4.8 On the Safe Side: Principles for the Safe Accommodation of Child Victims of Trafficking: EPACT 2011  



Education, Recreation and Activities

3.5.1 Education for Looked After Children  
3.5.2 Personal Education Plan Process from 1st December 2013  
3.5.3 Residential Education Policy  
3.5.4 Fostering Education Policy  
3.5.5 Day Trips and Holidays within and outside the UK  
3.5.6 Leisure and Recreation  
3.5.7 School Trips within the UK  
3.5.8 Shepwell Centre Admission Criteria  



Family Contacts, Visitors and Friends

3.6.1 Contact with Parents / Adults and Siblings Updated
3.6.2 Delegated Authority Guidance  



Fostering Services

  Fostering Services National Minimum Standards  
3.7.1 Fostering Panel  
3.7.2 Recruitment, Assessment and Approval of Foster Carers  
3.7.3 Exemptions to the Usual Fostering Limit  
3.7.4 Changes to terms of Approval  
3.7.5 Persons Disqualified from Fostering  
3.7.6 Annual Review and Termination of Approval of Foster Carers  
3.7.7 Supervision and Support of Foster Carers  
3.7.8 Allegations/Complaints Against Foster Carers  
3.7.9 Fostering Allowance Guidance  
3.7.10 Household Pets  
3.7.11 Back Up Foster Carers  
3.7.12 Payment for Skills and the Skills Level Criteria  
3.7.13 Foster Carers Wishing to Adopt  
3.7.14 Guidance for Decision Making and Continuing to Support Foster Carers who are Placed 'On Hold'  
3.7.15 Procedure for Accepting the Resignation of Foster Carers  
  See also: Fostering Education Policy  



Health and Wellbeing of Looked After Children

3.8.1 Health Care Assessments and Health Plans Updated
3.8.2 Administration and Storage of Medication in Residential Care  
3.8.3 General Practitioners, Dentists and Opticians  
3.8.4 Invasive Procedures  
3.8.5 Short Term Breaks - Medical and Clinical Procedures for Short Term Family Break Placements  
3.8.6 Personal Health and Sexual Relationships  




  Adoption National Minimum Standards  
  Adoption Services Statement of Purpose  

3.9.1 Assessment and Approval of Agency Adopters  
3.9.2 Adoption Panel Updated
3.9.3 Placement for Adoption  
3.9.4 Adoption Support Services  
3.9.5 Monitoring and Supervision of Adoptive Placements  
3.9.6 Review of Adoptive Placements  
3.9.7 Non Agency Adoptions  
3.9.8 Disruption of Adoptive Placements  
3.9.9 Adoption Case Records Updated
3.9.10 Access by Adoptive Persons to Birth Records and Adoption Case Records  
3.9.11 Assessment and Approval of Inter Country Adopters Updated
3.9.12 Allegations Against Prospective Adopters and in relation to Children Placed for Adoption or already Adopted  
3.9.13 Court Reports in Adoption/Special Guardianship  
3.9.14 Checklist for Sharing Parental Responsibility  
3.9.15 Adoption Medical Paperwork - Checklist  
  See also: Financial Support to Permanence Arrangements Procedure  



Special Guardianship

3.10.1 Special Guardianship  



Transition and Leaving Care

  See also: Care Leavers Charter  
3.11.1 Transition and Leaving Care Updated
3.11.2 Responsibilities of the Local Authority to Former Looked After Children and Young People in Custody  
3.11.3 Staying Put (Foster Care) Policy  




3.12.1 Unplanned Admissions  
3.12.2 Monitoring Quality in Residential Care  
3.12.3 Regulation 45 - Review of Quality of Care  
3.12.4 Notifiable Events – Regulation 40  Walsall residential services local guidance  
3.12.5 Residential Anti Bullying Guidance  



Privacy and Personal Care

3.13.1 Children's Bedrooms  
3.13.2 Bedroom Sharing  
3.13.3 Hair and Skin Care  
3.13.4 Spiritual Development  
3.13.5 Correspondence: Telephones, Mobile 'Phones and Letters  
3.13.6 Physical Contact and Intimate Care  



Advocacy/Independent Visitors

3.14.1 Advocacy and Independent Visitors  



Miscellaneous Looked After Procedures

3.15.1 Change of Name of a Looked After Child  
3.15.2 Marriage of a Looked After Child  
3.15.3 Pocket Money and Savings for Looked After Children  

4. All Children


Health Care and Safeguarding of Children in Need

4.1.1 Drugs and Substance Misuse  
4.1.2 HIV and AIDS  
4.1.3 Self Harming  
4.1.4 CAMHS  
4.1.5 Death of or Serious Illness/Injury in Relation to a Child in Need (including a Looked After Child) Updated
4.1.6 Notifications of Looked After Children Placed in Walsall by Other Local Authorities  
4.1.7 Notification of Serious Child Care Incidents  
  See also: Allegations Against Staff or Volunteers
(West Midlands Safeguarding Children Procedures)
  and Protocol for Children and Young People Missing from Home and Care
(West Midlands Safeguarding Children Procedures)



Representations, Complaints and Confidential Reporting

4.2.1 Representations and Complaints Procedure  
4.2.2 Confidential Reporting (Whistleblowing Procedure)  



Preventive Services

4.3.1 Private Fostering  
4.3.2 Family Group Conference Service  
4.3.3 Financial Support to Permanence Arrangements  



Miscellaneous Children in Need Procedures

4.4.1 Emergency Response Team  
4.4.2 Physical Intervention  
4.4.3 Transporting Children and Activities  
4.4.4 Guidance on Cancelling Transportation Services for Children and Young People in Severe Weather Conditions  

5.  Children in Specific Circumstances



5.1.1 Forced Marriage  
5.1.2 Long Stay Hospital Admissions  
5.1.3 Definition of A Young Carer  
5.1.4 Walsall Homeless Policy for 16 and 17 Year Olds  
5.1.5 Ofsted – Notifiable Incidents – (Children) Procedure  

6. Youth Offending

  Youth Justice Board National Standards and Case Management Guidelines  



6.1.1 Joint Practice Guidance for Working with Young People in the Criminal Justice System in Children's Services in Walsall  
6.1.2 Persons Posing a Risk to Children  
  See also: Responsibilities of the Local Authority to Former Looked After Children and Young People in Custody Procedure, Remands to Local Authority Accommodation or to Youth Detention Accommodation Procedure  
  and Looked After Children and Young People in Contact with Youth Justice Services  

7.  Guidance, Protocols and Partner Agency Procedures


Children in Need and Safeguarding Guidance

7.1.1 Child in Need Service Planning and Working Agreement Pro Forma  
7.1.2 Inter-Authority Protocol for Children in Need  
7.1.3 E-Safety Children Exposed to Abuse through Digital Media
(West Midlands Safeguarding Children Procedures)
7.1.4 Consents, Confidentiality and Information Sharing  
7.1.5 Countering Bullying Guidance  
7.1.6 Child Sexual Exploitation  
7.1.7 Facilitating the participation of children and young people in Child Protection Conferences  
7.1.8 Safeguarding Children: Child Contact  
7.1.9 Child Protection Discharge Procedure  
7.1.10 Practice Guidance for Assessing Risk to Children who have Substance and/or Alcohol using Parents and/or Carers  



Children's Disability Guidance

7.2.1 Children and Young People Aged 0-25 with Special Educational Needs and Disabilities  
7.2.2 About Me (For Disabled Children in Short Term Breaks)  
7.2.3 Short Term Breaks Referrals and Placements  
7.2.4 Transition Protocol for Disabled Children  
7.2.5 Transition Pathway  



Looked After Children Guidance

7.3.1 Placements in the Looked After Service  
7.3.2 Care Plans  
7.3.3 Independent Reviewing Officers  
7.3.4 IRO Dispute Resolution Process and Route for Referring Cases to CAFCASS  
7.3.5 Development of Positive Relationships  
7.3.6 Disrupted Placements  
7.3.7 Friends and Family Care  
7.3.8 Religious Observance, Racial Origin, Cultural and Linguistic Backgrounds  
7.3.9 Permanence Overarching Strategy  



Fostering Guidance

7.4.1 Fostering Applications for Exemption from the Usual Fostering Limit  
7.4.2 Foster/Substitute Carer Recruitment  
7.4.3 Foster Carer Reviews  
7.4.4 Permanent/Temporary Foster Carers and Short Term Break Carers: Joint Protocol  
7.4.5 Safe Caring  
7.4.6 Viewpoint  
7.4.7 Foster Carer Allowances Leaflet  
7.4.8 Private Fostering Guidance  
7.4.9 Competence Assessments Based Guidance  
7.4.10 Support for Foster Carers Placed 'on hold'  
7.4.11 Bedroom Sharing Guidance  
7.4.12 Foster Carers Supervision Agreement Template  



Adoption Guidance

7.5.1 Adoption Panel Papers  
7.5.2 Child Appreciation Days  



Children's Homes and Secure Accommodation Guidance

7.6.1 Alcohol in Residential Settings  
7.6.2 Behaviour Management Guidance  
7.6.3 Incidents - General  
7.6.4 Residential On Call System  
7.6.5 Secure Accommodation Reviews  



Health and Wellbeing Guidance

7.7.1 HIV/AIDS Guidance  
7.7.2 Substance Misuse Interventions and School Guidance  
7.7.3 Community Protocol for Administering Medication using a Nebuliser  
7.7.4 Community Protocol for Clearing Upper Airway Secretions using Suction  
7.7.5 Community Protocol for Management and Feeding through a Gastrostomy  



Miscellaneous Guidance

7.8.1 Code of Practice for Social Work Staff  
7.8.2 Criminal Injuries Compensation Authority Claims for Looked After Children  
7.8.3 Consultation and Support Service  
7.8.4 Relationships between Children's Guardians and Social Workers in the Black Country  
7.8.5 Junior Individual Saving Accounts for Looked-After Children  
7.8.6 Deprivations of Liberty  
7.8.7 Mental Capacity  

8. Appendices

8.1 Local Contacts Updated
8.2 Local Keywords  
8.3 Designated Managers  
8.4 NICE Guidelines - 'When to suspect child maltreatment'  
8.5 Working Together to Safeguard Children  
8.6 No Recourse to Public Funds (NRPF Connect)  
8.7 Amendments