8.3 Designated Managers

Designated Managers are managers who have delegated authority to approve certain decisions or who must be notified in certain circumstances.

AMENDMENT

This chapter was updated in September 2017.


Contents

  1. Authorisations
  2. Notifications


1. Authorisations

NOTE

This section outlines the circumstances where managers have delegated authority to approve certain decisions.

These arrangements do not replace the line management communication or authorisation structure; in all cases, it is assumed that managers and line managers will be consulted or notified as appropriate.

Designated Managers are those managers who should additionally be consulted or notified.

  1. Adoption Panel Appointments
  2. Adoption Support
  3. Agency Decision Maker (Adoption)
  4. Approval for an Interim Exemption in an Emergency
  5. Approval to Exceed Upon Recommendation of Fostering Panel
  6. Authorisation of ‘At a Distance’ Placement - not an adjoining authority
  7. Birth Record Access
  8. Care Plans
  9. Care Proceedings
  10. Change of Name of a Looked After Child
  11. Complaints
  12. Contact with Parents/Siblings
  13. Foster Carer Allegations
  14. Foster Carer Approval
  15. HIV and AIDS
  16. Inter-Agency Placement
  17. Inter-Country Adoption
  18. Marriage of a Looked After Child
  19. Medical Consent
  20. Passports
  21. Pathway Plans/Leaving Care
  22. Permanence Plans – Adoption
  23. Permanence Plans – Fostering
  24. Placements Outside England and Wales
  25. Placements Outside the Authority
  26. Placements Secure Accommodation
  27. Placements with Parents – Planned
  28. Placements with Parents – Unplanned
  29. Placements with Relatives
  30. Child Arrangements Orders
  31. Review of Foster Carers
  32. School of Educational Trips/Holidays Abroad
  33. Secure Accommodation – Criteria – Reviews
  34. Special Guardianship Support
  35. Suspension/Termination of Contact

Adoption Panel Appointments
See Adoption Panel Procedure

The manager who must authorise Adoption Panel appointments.

Designated Manager(s)

Assistant Director, Children's Services

Adoption Support
See Adoption Support Services Procedure and Placement for Adoption Procedure

The manager who must authorise Financial Support for Adoptive Parents, Adoption Plans, Counselling for extended families.

Designated Manager(s)

Group Manager Family Placement, and Team Manager Adoption

Agency Decision Maker (Adoption)
See Assessment and Approval of Agency Adopters Procedure
Adoption Support Services Procedure
Placement for Adoption Procedure

The manager who approves Adoption Panel recommendations in relation to children, prospective adopters and matching.

Designated Manager(s)

Assistant Director, Children's Services

Approval for an Interim Exemption in an Emergency

The manager who may approve an interim exemption.

Designated Manager(s)

Assistant Director, Children's Services
Group Manager, Provider Services

Approval to Exceed Upon Recommendation of Fostering Panel

The manager who may approve the recommendations of the Fostering Panel to exceed the usual limit.

Designated Manager(s)

Assistant Director, Children's Services
Group Manager, Children's Resources

Authorisation of ‘at a Distance Placement’ - not an adjoining authority

The only person able to give approval for children to be placed at a distance, not in an adjoining authority, is the Director of Children’s Services

Birth Record Access

The person who all enquiries for access to birth records should be referred to.

Designated Manager(s)

Team Manager, MASH based at the Quest initially and/or Customer Services Officer, Family Placement Service

Care Plans

The manager who must endorse and sign Care Plans in relation to Accommodated Children.

Designated Manager(s)

Head of Service
Group Managers

Care Proceedings
See Decision to Look After a Child Procedure and Care Plans Guidance

The manager who may authorise a Care Plan in relation to Care Proceedings.

Designated Manager(s)

Group Managers

Change of Name of a Looked After Child
See Change of Name of a Looked After Child Procedure

The manager who may authorise the taking of Court Proceedings where parental agreement is not forthcoming.

Designated Manager(s)

Assistant Director Children’s Services
Head of Service
Group Managers

Complaints

The persons who should be informed of representation or complaints issues relation to a Child / Young Person and their carers.

Designated Manager(s)

Assistant Director Children’s Services
Head of Service and Group Manager for the Service which a representation or complaints issue has been raised. Any complaints received must also be sent to the:

Customer Services Manager
Customer Care Team
Room 32
Council House
Lichfield Street
Walsall
WS1 1TP

Telephone: 01922 650 489
Telephone: 07956 992 701
Text-phone: 0845 111 2910
Free-phone: 0800 085 6018
SMS: Text Walsall SCC to 60003
Fax: 01922 614 210
Website: Walsall Council

Contact with Parents/Siblings
See Contact with Parents / Adults and Siblings Procedure

The manager who may approve Risk Assessments in relation to Contact of Looked After Children with Parents

Designated Manager(s)

Group Managers

Foster Carer Allegations

The manager who may authorise the recommendation of a Strategy Discussion that no further action is taken against a Foster Carer.

Designated Manager(s)

Group Manager - Provider Services

Foster Carer Approval
See Fostering Panel Procedure,
Changes to terms of Approval Procedure
Back Up Foster Carers Procedure
Persons Disqualified from Fostering Procedure

Recruitment, Assessment and Approval of Foster Carers Procedure

The manager who may approve the recommendations of the Fostering Panel (The Agency Decision Maker)

Designated Manager(s)

Assistant Director Children's Services

Head of Safeguarding Children's Services

HIV and AIDS
See HIV and AIDS Procedure

The manager who may authorise test for Looked After Children.

Designated Manager(s)

Assistant Director Children’s Services
Head of Safeguarding Children’s Services

Inter-Agency Placement
See Placement for Adoption Procedure

The manager who must authorise Inter Agency Adoption Placements

Designated Manager(s)

Team Manager, Adoption

Inter-Country Adoption
See Assessment and Approval of Inter Country Adopters Procedure

The manager who must authorise Inter Country Adoption Placements.

Designated Manager(s)

Assistant Director Children’s Services
Heads of Service Children’s Services

Marriage of a Looked After Child
See Marriage of a Looked After Child Procedure

The manager who may authorise the marriage of a Looked After Child.

Designated Manager(s)

Assistant Director for Children's Services

Medical Consent

The person who may give agreement for general anaesthetic for a Looked After Child.

Designated Manager(s)

Assistant Director
Head of Safeguarding
Group Manager

This will generally be in person unless it is impractical to do so due to distance.

Local anaesthetic and consent for other minor procedures should be considered as part of the Delegated authority documentation.

Passports
See Day Trips and Holidays Within and Outside the UK Procedure

The manager who may authorise passports.

Designated Manager(s)

Written consent from Assistant Director for Children's Services.

Pathway Plans/Leaving Care

The manger who should approve Pathway Plans.

Designated Manager(s)

Team Manager

Permanence Plans – Adoption

The manager who can approve the recommendations of the Adoption Panel in relation to Permanence Plans.

Designated Manager(s)

Assistant Director for Children's Services

Head of Safeguarding Children's Services

Permanence Plans – Fostering

The manager who can approve the recommendations of the Fostering Panel in relation to Permanence Plans.

Designated Manager(s)

Assistant Director

Head of Safeguarding Children's Services

Placements Outside England and Wales
See Placements Outside England and Wales Procedure

The manager who may authorise the placement, including emigration, of a child outside England and Wales.

Designated Manager(s)

Assistant Director for Children's Services

Placements Outside the Authority
See Placement Planning Meeting Procedure

The manager who can authorise out of authority placements of children (except Secure Accommodation).

Designated Manager(s)

Assistant Director Children's Services
Head of Safeguarding Children's Services

Placements Secure Accommodation
See Placements in Secure Accommodation Procedure
Secure Accommodation Reviews Guidance
Secure Accommodation (Criteria Reviews)

Authorising the placement of a child in secure accommodation, including placements up to 72 hours without a Court Order; Consulted where a Secure Accommodation Criteria Review Panel has recommended that the criteria for placement in Secure Accommodation no longer apply.

Designated Manager(s)

Authorisation Director of Children’s Services. Supported by Head of Service and Group Manager Review and Child Protection.

Placements with Parents – Planned
See Placement with Parents Procedure

The manager who may authorise such placements.

Designated Manager(s)

Group Manager, Children's Services

Placements with Parents – Unplanned
See Placement with Parents Procedure

The manager who may authorise such placements.

Designated Manager(s)

Assistant Director

Group Manager, Children's Services

Placements with Relatives
See Placements with Friends and Relatives Procedure

The manager who may authorise such placements.

Designated Manager(s)

Assistant Director Children's Services
Head of Safeguarding Children's Services
Group Manager, Children's Services

Child Arrangements Orders
See Permanence Overarching Strategy

The manager who can approve weekly living allowances in relation to children placed with relatives or friends under a Child Arrangements Order.

Designated Manager(s)

Assistant Director Children's Services
Head of Safeguarding Children's Services
Group Manager, Children's Services

Review of Foster Carers
See Annual Review and Termination of Approval of Foster Carers Procedure

The officer responsible for completing Part C of the annual review, distributes the annual review consultation forms and chairs the review.

The officer responsible for distributing completed annual reviews to the Panel and prepares post Panel letters to foster carers.

Designated Manager(s)

Independent Reviewing Officer - Foster Carer Reviews.

The manager who authorises the recommendations of the Panel and notifies foster carers of the outcome of the review.

The manager who authorises annual reviews that do not need go to the Panel and notifies foster carers of the outcome of the review.

Designated Manager(s)

Group Manager Family Placements

The manager who verifies annual reviews that do not need to go to the Panel.

Designated Manager(s)

Review and Skill Level Board, chaired by Group Manager Family Placements

School of Educational Trips/Holidays Abroad
See Delegated Authority Guidance

The manager who may authorise such trips for Looked After Children.

Designated Manager(s)

Assistant Director for Children's Services
Head of Safeguarding Children's Services
Group Managers

Secure Accommodation – Criteria – Reviews
See Secure Accommodation (Criteria Reviews)

Authorising the placement of a child in secure accommodation, including placements up to 72 hours without a Court Order; Consulted where a Secure Accommodation Criteria Review Panel has recommended that the criteria for placement in Secure Accommodation no longer apply.

Designated Manager(s)

Authorisation Director of Children’s Services
Head of Service

Special Guardianship Support

Information to follow.

Suspension/Termination of Contact
Suspension or termination of contact between a Looked After child and Parents.

Designated Manager(s)

Group Managers


2. Notifications

  1. Abduction or Attempted Abduction
  2. Attempted Suicide
  3. Death or Serious Injury of a Child in Need
  4. Missing Children
  5. Notifiable Incidents
  6. Police Assistance
  7. Child Sexual Exploitation
  8. Protection of Children
  9. Section 47 Enquiry
  10. Serious Illness
  11. Serious Offence
  12. Serious/Malicious Damage

Abduction or Attempted Abduction

The manager who should be notified about abduction or attempted abduction.

Designated Manager(s)

Assistant Director for Children's Services

Head of Safeguarding

Attempted Suicide

The manager who should be notified of the attempted suicide of a child receiving services.

Designated Manager(s)

Head of Service (on Behalf of Walsall Safeguarding Children Board Serious Case Review Panel) and the Assistant Director Children's Services

Death or Serious Injury of a Child in Need
See Death of or Serious Illness/Injury in relation to a Child in Need Procedure

If a child is looked after the Secretary of State, Regulatory Authority, Department of Education & Skills and Health Authority Cabinet Member should be notified.

Designated Manager(s)

Assistant Director for Children's Services

Head of Safeguarding

Missing Children
See Protocol for Children and Young People Missing from Home and Care

The manager who must be notified when a child is missing for 24hrs.

Designated Manager(s)

Group Manager, who should notify/consult the Assistant Director and the Head of Safeguarding. The Group Manager will also inform other Local Authorities where needed. Group Manager will ensure a ‘Need to Know’ briefing is completed.

Notifiable Incidents

See Ofsted – Notifiable Incidents – (Children) Procedure

The manager who must be notified in the event of a serious incident.

Designated Manager(s)

The Head of Safeguarding is the Designated manager and must be notified in the event of a Notifiable Incident

Police Assistance
See Contacting the Police Procedure

The manager who must be notified Where an Incident results in the police being called to provide assistance in a Foster Home.

Designated Manager(s)

Assistant Director for Children's Services and Head of Safeguarding. It is also necessary to inform the Regulatory Authority

Child Sexual Exploitation

The manager who must be notified of Involvement or suspected involvement of a Looked After Child in sexual exploitation.

Designated Manager(s)

Head of Safeguarding (on behalf of CSE Operations Group). Also, if child is placed in Children's or Foster Home, the Regulatory Authority and Police must be informed

Protection of Children

The people/agencies who must be notified of Referral to the Secretary of State under Sec 2 (1) (a) of the Protection of Children Act 1999 (a) of an individual working at in a Children's Home or a Foster Carer.

Designated Manager(s)

The Local Authority Designated Officer, Group Managers and the Assistant Director for Children's Services. Also, if child is placed in Children's or Foster Home, the Regulatory Authority and Police must be informed.

Section 47 Enquiry
See Countering Bullying Procedure

The manager who must be notified where a Child Protection allegation is made in relation to a member of staff or a child in receipt of service.

Designated Manager(s)

Group Managers. Also, if the child is placed in a Children's or Foster Home, the Regulatory Authority must be notified.

Serious Illness

The manager who must be notified or a serious illness or serious accident sustained by a Looked After Child.

Designated Manager(s)

Assistant Director of Children's Services
Head of Safeguarding
Also is the child is Looked After, the Regulatory Authority must be notified. The Health Authority must be notified if there is an outbreak of an infectious or notifiable disease.

Serious Offence

The manager who must be notified of allegations of a serious offence committed by a Looked After Child.

Designated Manager(s)

Assistant Director of Children's Services
Head of Safeguarding
Group Managers

Serious/Malicious Damage
See Searching Children and their Belongings Procedure

The manager who must be notified where an incident results in serious damage being caused to a Children's Home or Foster Home.

Designated Manager(s)

Assistant Director of Children's Services
Head of Safeguarding
Group Managers. If the Police are called for assistance, the Regulatory Authority must also be notified.

End